Running a business involves creating and storing numerous files. Whether it is related to the operational, technical, or financial part of the company, the end result is that these documents can build up over the years. It will put a strain on your computer storage capacity. In addition, there is also the ever-present risk that the information can get wiped out in case the system gets hacked or if the computer crashes. Given all the risks involved, it’s not surprising that sensible companies are finding affordable ways to backup business files.
In this article, we’ll take a look at the various ways you can backup the files. We’ll also analyze the pros and cons of each option to help you decide which kind of storage will best suit the needs of your company.
• CD/DVD Backup – these are incredibly cheap nowadays and are readily available in most retail outlets. Its accessibility is one reason why some firms opt to save certain files on these discs. However, the downside is that CDs and DVDs have low capacity in comparison to other backup solutions. In addition, this physical storage is also easily scratched. When that happens, retrieving the files may become difficult or impossible.
• USB Flash Drive – if you want a better option to the CD/DVD, then the USB flash drive is a good choice. Depending on the particular drive you buy, it can store anywhere from 2GB to 16GB. It is fairly resistant to scratches and other forms of damage. The flash drive is also highly portable, making it a popular choice among students and professionals.
• USB Hard Drive – available in portable and desktop version, the USB hard drive has the storage capacity associated with laptops and midsized desktops. It requires no special adapters or plugs; as long as the system has a USB port, this can be used. Data can be easily dragged and dropped. Some models also contain software tools that are designed to make the experience even better. One downside of the desktop version is that while it can have more capacity, it is also bigger and may come with a separate plug for power.
• Remote Backup – with the easy availability of the internet, remote backup is becoming a preferred option in the marketplace. Offsite storage has a lot of benefits but there are risks as well. Perhaps the main benefit of business online backup is that you can access business data anywhere with an internet connection. Since it eliminates the need for a physical drive in the office, less time is wasted in retrieving files as well. It is not without downsides because its remote location means that you wouldn’t be able to get access when the internet connection is down. In addition, remote servers may have better security in place but they are also a more attractive target for hackers.
It’s probably apparent by now that your business has many options. Most of these are affordable even for startups and small businesses. You just have to decide which one is the best for your situation.